Introduction to Entrapris: Run Your Business From One Connected Platform

How to Run Your Business More Simply With One Business Software Platform

Running a business means keeping many things moving at the same time.

You need to look after customers, prepare quotations, send invoices, keep track of stock, order from suppliers, manage your accounts and take care of your employees.

As a business grows, it is common to add different software for each of these jobs.

You may end up with:

• Customer information in one system
• Quotations and invoices in another
• Stock information in Excel
• Supplier orders in email
• Accounting in another application
• Employee leave and expenses somewhere else

Each system may do its own job well.

But running the business becomes harder when you have to keep moving between them.

This is where all-in-one business software can make a difference.

Instead of managing different parts of your business in completely separate systems, you can bring your core business activities together in one platform.

That's what Entrapris is built to do.

What Does Entrapris Do?

Entrapris is a business software platform designed to help small and growing businesses manage their everyday operations in one place.

It brings together several important areas of the business:

• CRM — manage customers and follow-ups
• Sales & Invoicing — manage quotations, sales orders and invoices
• Inventory — manage products and stock
• Procurement — manage suppliers and purchasing
• Finance & Accounting — manage your financial records and business numbers
• HRMS — manage employees, leave and expenses

You don't have to think of these as six separate systems.

The idea is simple:

Your business has different activities, but they all belong to the same business.

Entrapris brings those activities together so your team can work with more connected information.

What's In It for Your Business?

The real question is not how many features Entrapris has.

The real question is:

How can it make running my business easier?

Here are some of the practical benefits.

Spend Less Time Switching Between Systems

If customer information is in one application, sales information in another and stock information in a spreadsheet, employees have to keep switching between systems.

That takes time.

With Entrapris, several core business functions are available from the same platform.

Your team can spend more time doing the work and less time looking for information.

Reduce Repeated Data Entry

When business systems are disconnected, the same information may have to be entered more than once.

For example, customer and sales information may need to be copied from one system into another.

The more often information is re-entered, the greater the opportunity for mistakes.

Keeping business activities within a connected platform can reduce unnecessary duplication and make information easier to manage.

Give Your Team One Place to Work

Your sales team should not have to ask the finance team for information that already exists somewhere else.

Your purchasing team should not have to rely on a spreadsheet that only one person maintains.

Your manager should not have to check five different systems to understand what is happening.

A shared business platform gives employees a common place to work with business information.

Give Business Owners Better Visibility

As a business owner, you need to know what is happening without having to ask different employees for separate updates.

You may want to know:

• Who are our customers?
• What quotations have been created?
• What orders are coming in?
• What stock do we have?
• What do we need to purchase?
• Who still owes us money?
• How is the business performing?
• What is happening with our employees?

Bringing these areas together can make it easier to get a broader view of the business.

Make It Easier to Grow

The tools that work when a business is very small may become difficult to manage as the company grows.

More customers mean more customer records.

More sales mean more quotations and invoices.

More products mean more stock to manage.

More employees mean more leave and expense administration.

A modular business platform allows you to add the capabilities you need as your business becomes more complex.

What Can You Manage With Entrapris?

1. Manage Your Customers With CRM

CRM simply means managing your customer relationships in an organized way.

Instead of keeping customer information in different spreadsheets, emails or personal notes, Entrapris CRM gives your team a structured place to manage customer information and activities.

You can manage:

• Customer profiles
• Custom customer information
• Customer imports
• Calendar synchronization
• CRM activities and tasks
• Follow-up and task tracking
• Automatic reminders
• Contract and expiry alerts

What's in it for you?

Your team has a clearer way to know who the customer is, what needs to be done and when something needs attention.

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2. Manage Sales and Invoicing

Sales often start with a quotation and continue through an order and invoice.

Entrapris Sales & Invoicing helps businesses manage this process with capabilities such as:

• Creating quotations
• Turning quotations into sales orders
• Sending invoices
• Managing delivery orders
• Tracking payments

What's in it for you?

Your sales information can be managed in a more structured process instead of being spread across separate documents and systems.

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3. Know What Stock You Have

If your business sells products, knowing what you have in stock is important.

Entrapris Inventory helps businesses manage products and stock information, including stock records, warehouse organization and stocktaking.

Inventory can also connect with sales activities.

What's in it for you?

Your team can have better visibility of stock when dealing with customer orders and day-to-day operations.

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4. Manage Suppliers and Purchasing

Buying products and supplies is another everyday business activity.

Entrapris Procurement provides tools for managing:

• Supplier contacts
• Purchase orders
• Supplier quotations
• Supplier price comparisons
• Purchase approvals

What's in it for you?

Your purchasing process becomes easier to organize, with supplier and purchasing information kept in one place.

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5. Understand Your Business Numbers

Business owners need more than sales figures.

You also need to understand whether the business is making money, what customers still owe you and what your financial position looks like.

Entrapris Finance & Accounting includes:

• Chart of accounts
• Manual journal entries
• Profit and loss
• Balance sheet
• Aged accounts receivable
• Trial balance
• Period locking

What's in it for you?

You get a more structured way to manage your accounts and understand important financial information about your business.

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6. Manage Employees

As your team grows, employee administration becomes another part of running the business.

Entrapris HRMS provides capabilities including:

• Company organization chart
• Employee onboarding and offboarding
• Employee portal
• Leave requests
• Expense claims

What's in it for you?

Employee information and common HR activities can be managed in the same business platform rather than through completely separate processes.

How the Different Parts of Your Business Connect

The biggest benefit of Entrapris is not simply having many features.

It is having different parts of the business available within one platform.

For example, imagine a customer places an order.

The process may look like this:

Customer ↓ Quotation ↓ Sales Order ↓ Check Stock ↓ Purchase More Stock if Needed ↓ Invoice Customer ↓ Track Payment ↓ See the Financial Impact

Each of these activities involves a different part of the business.

In a disconnected setup, employees may need several different systems to manage them.

With Entrapris, these business functions are brought together on one platform.

That is the main idea behind Entrapris: helping your business work as one business.

Do You Have to Use Everything at Once?

No.

Every business is different.

A small business may initially need customer and sales management.

Another business may need inventory and procurement.

A growing company may need finance and HR capabilities as its operations become more complex.

Entrapris is modular, so businesses can focus on the areas that are relevant to them and expand their use as their needs change.

The goal is not to force your business into a complicated system.

The goal is to give you the tools you need to run your business more systematically.

Who Is Entrapris For?

Entrapris is designed for small and growing businesses that want a simpler way to manage their operations.

It can be particularly useful if:

• You are using several different software tools.
• Your team spends too much time moving information between systems.
• Customer information is difficult to organize.
• Quotations, invoices and sales information are managed separately.
• Stock is tracked manually.
• Purchasing is handled through spreadsheets or email.
• You need better visibility into your business finances.
• Employee administration is becoming harder to manage.
• Your current systems are becoming more complicated as the business grows.

You don't need to wait until your business becomes large.

The earlier your business establishes organized processes, the easier those processes can be to manage as you grow.

Is One Business Software Better Than Several?

Not necessarily.

Different businesses have different needs, and specialist software can make sense in some situations.

The question is whether your current collection of software is making your business easier or harder to run.

If your team is constantly:

• Switching between applications
• Re-entering information
• Searching for customer or sales information
• Updating spreadsheets
• Asking other departments for information
• Checking several systems before making a decision

then it may be worth considering a more connected approach.

The goal is not simply to have fewer software subscriptions.

The goal is to have less unnecessary work.

Why Entrapris?

Entrapris brings core business operations together in one platform.

Instead of managing customer relationships, sales, inventory, procurement, finance and employee administration as completely separate activities, businesses can manage these areas within the same system.

For a business owner, that means one less question to worry about:

“Where is that information?”

And one more useful question to ask:

“What should we do next?”

Frequently Asked Questions

What is Entrapris?

Entrapris is a business software platform for small and growing businesses. It brings core business functions such as CRM, Sales & Invoicing, Inventory, Procurement, Finance & Accounting and HRMS into one platform.

What is all-in-one business software?

All-in-one business software brings several business functions into one system instead of requiring a company to manage each function through separate applications.

Is Entrapris suitable for small businesses?

Yes. Entrapris is designed for SMEs and uses a modular approach, allowing businesses to focus on the business functions they need.

What business functions does Entrapris cover?

Entrapris currently provides CRM, Sales & Invoicing, Inventory, Procurement, Finance & Accounting and HRMS capabilities.

Do I need to replace all my existing software?

Not necessarily. A business should first consider which systems and processes are creating the most work or duplication, then decide where an integrated platform could provide value.

What is the main benefit of using Entrapris?

The main benefit is having important business activities managed within one platform, which can reduce system switching, duplicated work and disconnected information while giving the business better visibility.

Can I start with only one part of Entrapris?

Entrapris is modular, so businesses can focus on the areas that are relevant to their current needs and expand as their operations grow.

Conclusion

Running a business is already complicated enough.

You should not have to spend your day remembering which software contains which information, moving data between systems or asking different people for updates.

Entrapris brings your core business activities together:

Customers. Sales. Inventory. Purchasing. Finance. Employees.

The goal is simple:

Give your business one place to work, so you can spend less time managing your software and more time running your business.

If your business is currently using several disconnected tools, take a look at what Entrapris can do for you.

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