Procurement Software for SMEs
Manage suppliers, compare prices and control purchasing from one place
A simpler way to manage suppliers and business purchases
Entrapris Procurement gives small businesses and SMEs one place to manage supplier contacts, review supplier quotations, compare prices, create purchase orders and manage purchase approvals.
Instead of managing supplier quotes, purchase orders and approvals across disconnected spreadsheets and email threads, your team can follow a clearer purchasing workflow within Entrapris.
The small business problem
Purchasing becomes difficult when supplier information is scattered
Many SMEs manage purchasing through a mixture of spreadsheets, email conversations and manually prepared purchase orders. As supplier relationships and purchasing activity grow, keeping everything organised becomes harder.
Supplier information is scattered
Supplier contacts and purchasing information can end up across spreadsheets, email conversations and individual records, making them harder for your team to find and manage.
Supplier quotations are difficult to compare
When different suppliers provide different prices, comparing quotations manually can take time and make it easier to miss important differences.
Purchase orders are handled manually
Preparing purchase orders from scratch and managing them through email can create unnecessary administration and inconsistent purchasing records.
Purchases need proper review
Without a clear approval step, purchase orders may be committed without the appropriate manager reviewing the purchase first.
Procurement capabilities
The essential tools for managing suppliers and purchases
Entrapris focuses on the core procurement activities SMEs need to manage supplier information, evaluate quotations, create purchase orders and control purchasing approvals.
Supplier Contact Directory
Keep supplier contacts and purchasing information organised in one central place so your team can quickly find the supplier details it needs.
Create Purchase Orders
Create purchase orders for suppliers and keep purchasing information organised as part of a more structured procurement process.
Upload Supplier Quotes
Keep supplier quotations together in Entrapris so your team can review the quotes received for a purchasing requirement.
Compare Supplier Prices
Compare supplier pricing side by side to help your team evaluate different quotations before deciding which supplier to use.
Manager Purchase Approvals
Give managers a clear opportunity to review and approve purchase orders before purchases are authorised.
How Entrapris Procurement works
From purchasing need to approved purchase order
Entrapris gives your team a straightforward workflow for organising supplier information, reviewing quotations and managing purchases from the initial requirement through to approval.
A purchasing need comes up
Your business needs products, materials or other items and the team needs to source them from a supplier.
Find the supplier
Use the supplier contact directory in Entrapris to find the supplier and the information needed for the purchase.
Collect supplier quotes
Upload supplier quotations into Entrapris so the quotes related to the purchasing requirement are kept together.
Compare supplier prices
Compare supplier prices side by side to help your team make a more informed purchasing decision.
Create the purchase order
Create the purchase order with the supplier and purchasing information required for the transaction.
Get the purchase approved
Send the purchase order through the appropriate manager approval process before the purchase is authorised.
Keep the purchasing record
Keep supplier and purchase information organised in Entrapris so your business has a clearer record of its procurement activities.
The business outcome
Your team can buy with more visibility and control
The value of procurement software is not simply creating purchase orders. It is giving your business a clearer way to manage suppliers, evaluate prices and control purchasing decisions.
Better supplier visibility
Supplier contacts and purchasing information are easier for your team to find and manage.
More informed purchasing
Compare supplier quotations side by side before making a purchasing decision.
More purchasing control
Manager purchase approvals provide a clear review step before purchase orders are authorised.
Who is it for?
Procurement for SMEs that are outgrowing spreadsheets
Entrapris Procurement is designed for businesses that need more structure around supplier management and purchasing without adding unnecessary complexity.
Growing SMEs
Businesses moving beyond spreadsheets and informal purchasing processes.
Product businesses
Businesses regularly purchasing products, materials or other items from suppliers.
Teams with approval requirements
Businesses that want managers to review purchase orders before purchases are authorised.
More than a standalone procurement system
Connect purchasing with the rest of your business
Purchasing does not happen separately from inventory, sales and finance. Entrapris brings these business functions together on one platform, reducing the need to move information between disconnected systems.
Frequently asked questions
Procurement software questions from small businesses
Frequently asked questions
- What is procurement software for a small business?
- Procurement software helps businesses organise suppliers, manage supplier quotations, compare prices, create purchase orders and manage purchasing approvals. It provides a more structured process than managing purchases entirely through spreadsheets and email.
- Is Entrapris Procurement suitable for SMEs?
- Yes. Entrapris Procurement is designed for SMEs that need a simpler way to organise supplier information, review supplier quotations, compare prices, create purchase orders and manage purchase approvals.
- Can I manage supplier information in Entrapris?
- Yes. Entrapris provides a Supplier Contact Directory where businesses can keep supplier contacts and relevant purchasing information organised in one place.
- Can I upload supplier quotations?
- Yes. Entrapris allows businesses to upload supplier quotes so quotations related to a purchasing requirement can be kept together for review.
- Can Entrapris compare supplier prices?
- Yes. Entrapris provides supplier price comparison tools that allow your team to compare supplier quotations side by side before making a purchasing decision.
- Can I create purchase orders in Entrapris?
- Yes. Entrapris Procurement supports purchase order creation, helping businesses manage purchasing through a more structured process.
- Does Entrapris support purchase approvals?
- Yes. Entrapris Procurement includes Manager Purchase Approvals so the appropriate manager can review and approve purchase orders before they are authorised.
- Can Procurement work with other Entrapris modules?
- Yes. Procurement is part of the wider Entrapris business operations platform and can work alongside Inventory, Sales & Invoicing, Finance & Accounting and CRM.
Ready to bring your purchasing under control?
Start with Procurement and bring supplier management and purchasing together with the other business functions your SME needs.