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Entrapris Business Workflows

See How Your Business Work Gets Done

Explore how everyday business tasks fit together, from managing customers and processing sales to controlling stock, handling staff requests and reviewing financial results.

See which menu to use, what each step does and how the stages fit into your business process.

Workflow Library

Explore Workflows by Module

These are suggested business processes. Some steps may vary depending on how your business operates.

Workflow 01

Booking

From Published Page to Booking

Features
  1. 1

    Share Your Booking Page

    Publish

    Share a direct booking link, website embed code or QR code.

  2. 2

    Discover Services & Events

    Services

    Let customers browse available services or events and their details.

  3. 3

    Check Availability

    Availability

    Let customers view available appointment slots or event dates.

  4. 4

    Enter Booking Details

    Registration

    Collect customer contact details and attendee information where needed.

  5. 5

    Make Payment

    Payments

    Allow customers to complete payment when online payment is required.

  6. 6

    Manage Bookings

    Bookings

    View and manage bookings or registrations and provide relevant details to customers.

Outcome: Help customers discover services or events and make bookings or registrations.

Workflow 02

CRM

Customer Management

Features
  1. 1

    Manage Customer Contacts

    Customers

    Add customers manually or import customer details from a spreadsheet.

  2. 2

    Schedule Customer Meetings

    Calendar

    Organize customer meetings and keep appointments on your calendar.

  3. 3

    Track Follow-ups

    Tasks

    Create and manage tasks for customer calls, meetings and follow-ups.

  4. 4

    Get Automatic Reminders

    Reminders

    Keep track of upcoming activities and follow-ups that need attention.

  5. 5

    Track Contracts & Expiry Dates

    Contracts

    Record customer contracts and monitor important expiry dates.

Outcome: Keep customer information, activities, follow-ups and contracts organized.

Workflow 03

Sales & Invoicing

From Quotation to Payment

Features
  1. 1

    Create Quotations

    Quotations

    Prepare quotations with the products or services offered to customers.

  2. 2

    Convert Quotations into Orders

    Sales Orders

    Convert an accepted quotation into a sales order.

  3. 3

    Prepare Delivery Documents

    Delivery Orders

    Prepare delivery documentation when goods need to be delivered.

  4. 4

    Create & Send Invoices

    Invoices

    Generate invoices for goods or services sold to customers.

  5. 5

    Generate Payment QR Codes

    Invoices

    Generate payment QR codes for customers where supported.

  6. 6

    Track Customer Payments

    Payments

    Review customer invoice payment information and payment status.

Outcome: Manage sales from quotation through invoicing and payment tracking.

Workflow 04

Field

From Staff Assignment to Visit Completion

Features
  1. 1

    Manage Field Staff

    People

    Add technicians, salespeople and delivery personnel, including their territories.

  2. 2

    Create Field Visits

    Visits

    Record the required work, location, contact details and planned visit date.

  3. 3

    Assign Work to Staff

    Assign

    Assign visits to the appropriate staff member.

  4. 4

    Organize Visit Schedules

    Schedule

    Review scheduled work and plan upcoming visits.

  5. 5

    Update Visit Status

    Visits

    Update the visit status as work progresses.

  6. 6

    Monitor Field Work

    Dashboard

    Review today's work, upcoming visits and staff activity.

Outcome: Organize field staff, assign visits and monitor work progress.

Workflow 05

Inventory

Product Records and Stock Control

Features
  1. 1

    Manage Products

    Products

    Maintain product names, item codes, prices and descriptions.

  2. 2

    Update Stock Levels

    Stock

    Record stock changes and keep product quantities up to date.

Outcome: Maintain product records and keep stock information up to date.

Workflow 06

Procurement

From Supplier Information to Purchase Orders

Features
  1. 1

    Manage Supplier Details

    Suppliers

    Maintain supplier contact details and purchasing information.

  2. 2

    Store Supplier Quotations

    Quotations

    Keep supplier quotations and prices organized.

  3. 3

    Compare Supplier Prices

    Comparison

    Compare available supplier quotations to support purchasing decisions.

  4. 4

    Create Purchase Orders

    Purchase Orders

    Prepare purchase orders for the selected supplier.

  5. 5

    Review Purchase Requests

    Approvals

    Review purchase requests and process approvals where supported.

Outcome: Organize supplier information, compare quotations and prepare purchasing documents.

Workflow 07

HRMS

Employee Records and Staff Requests

Features
  1. 1

    Manage Employee Information

    Employees

    Create and maintain employee records.

  2. 2

    Organize Employee Onboarding

    Onboarding

    Organize employee onboarding information and applicable tasks.

  3. 3

    Let Employees Self-Serve

    Employee Portal

    Give employees access to available self-service features.

  4. 4

    Manage Leave Requests

    Leave

    Submit, review and process employee leave requests.

  5. 5

    Manage Expense Claims

    Claims

    Submit, review and process employee expense claims.

Outcome: Keep employee records and everyday staff requests organized.

Workflow 08

Finance

From Transactions to Financial Reports

Features
  1. 1

    Import Transactions

    Import

    Bring external financial transactions into the finance workflow.

  2. 2

    Receive Transactions from Other Modules

    Transaction

    Receive relevant transactions generated by connected business modules.

  3. 3

    Validate Transactions

    Validation

    Check transaction records and identify issues before posting.

  4. 4

    Post Transactions into Books

    Posting

    Post validated transactions into the accounting books.

  5. 5

    Review Posted Transactions

    Review

    Review posted records and check the resulting accounting information.

  6. 6

    Generate Profit & Loss

    Reports

    Generate a Profit & Loss report to review income and expenses.

Outcome: Process transactions, review accounting records and generate financial reports.

Workflow 09

AI Assistant

From Business Information to Actionable Insights

Features
  1. 1

    Review Business Activity Summaries

    AI Assistant

    Review important business updates from connected modules to identify matters that may need attention.

  2. 2

    Identify Unpaid Invoices

    AI Assistant

    Find unpaid invoice information and identify customer payments that may need follow-up.

  3. 3

    Monitor Low Stock

    AI Assistant

    Identify low-stock items so you can review inventory levels and consider replenishment.

  4. 4

    Find Business Records

    AI Assistant

    Use AI-assisted search to find relevant business information without manually checking every module.

  5. 5

    Review HR Tasks and Requests

    AI Assistant

    Identify relevant employee leave requests and expense claims that may need management review.

  6. 6

    Identify Follow-up Priorities

    AI Assistant

    Bring relevant business activities and outstanding tasks to your attention so you can decide what to handle next.

Outcome: Bring important business information and potential follow-up priorities together to support better-informed decisions.

One Connected Platform

See How Entrapris Fits Your Business

Explore the available features and identify the workflows that can help your team organize daily operations.